More Settings ButtonThe Backup Settings window is available by clicking the More Settings button and then selecting Automatic Backup in the panel on the left.

Automatic Backup Window

Meetings Schedule Assistant has always allowed you to perform a full backup using then Backup Settings feature.However, this puts the responsibility on the user to remember to manually backup the settings from time to time. It is all too easy to forget! Before you know it, you are in a disaster recovery situation and don't have all the schedule changes that you had arranged yesterday!

The Automatic Backup facility helps you avoid such situations if it is set up properly and maintained. There are three main steps involved:

Note IconYou need to click Apply Changes to activate your changes to the backup feature.

Glance down the table below or highlight one of the aforementioned steps to learn more about how the Automatic Backup feature works.

What to backup

The first thing to do is to decide what information you would like to get backed up on an automatic basis.

There are three settings to choose from:

  • Don't perform any backup when the program shuts down
  • Make a complete backup when the program shuts down
  • Only make an essential backup when the program shuts down

In is entirely up to you as to what you want to back up. One suggestion is that you use the third option. This way you always have your critical information backed up. Then, whenever you make changes to the system (e.g. install updated S-89 Slip templates) you can perform a complete backup instead. Whatever works for you.

How to backup

Next, you decide how you want the backup to be performed. You can choose from:

  • Perform automatically when the program is shut down
  • Prompt the user when the program is shut down

The latter might be the best choice because there may be times when you start up Meeting Schedule Assistant to review details and don't actually make any changes. Thus, the latter option makes it a flexible automatic backup. best of both worlds!

In addition, the Automatic Backup feature can prompt you to backup at regular intervals. The available choices are:

  • Never prompt to backup
  • Prompt to backup every day
  • Prompt to backup once a week
  • Prompt to backup once a month

This is useful for those of you who like to keep Meeting Schedule Assistant running constantly in the background. Thus, you don't have to wait until you shut the application down. It will display a small notification which, when clicked, will start the backup process using your active settings.

Automatic Backup Notification

You should restart the application once a week so that the application and perform some routine maintenance operations.